Privacy Policy

1. Introduction

Meetbook ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our meeting recording and transcription service.

2. Information We Collect

We collect the following types of information:

• Account Information: Name, email address, and account preferences
• Meeting Data: Audio and video recordings, transcripts, summaries, and meeting metadata
• Calendar Data: Meeting schedules, attendees, and event details from integrated calendar services
• Usage Data: Information about how you interact with our service, including IP address, device information, and usage patterns

3. How We Use Your Information

We use the information we collect to:

• Provide and maintain our meeting recording and transcription services
• Process and generate meeting transcripts, summaries, and analytics
• Sync with your calendar to identify and record scheduled meetings
• Improve our service and develop new features
• Respond to your inquiries and provide customer support
• Ensure security and prevent fraud

4. Data Processing and AI

We use third-party AI and cloud service providers to process your meeting recordings and generate transcripts and summaries. These providers are contractually obligated to protect your data and are prohibited from using your data to train their models. We do not sell your personal information.

5. Data Sharing and Disclosure

We may share your information only in the following circumstances:

• With service providers who assist us in operating our service
• When required by law or to protect our legal rights
• In connection with a business transfer or merger
• With your explicit consent

We do not sell, rent, or trade your personal information to third parties.

6. Data Security

We implement appropriate technical and organizational measures to protect your data, including encryption in transit and at rest, access controls, and regular security assessments. However, no method of transmission over the internet is 100% secure.

7. Data Retention

We retain your account information and meeting data for as long as your account is active or as needed to provide our services. You can delete your meeting recordings and data at any time through your account settings. Some data may be retained for legal or security purposes.

8. Your Rights

You have the right to:

• Access and receive a copy of your personal data
• Correct inaccurate or incomplete information
• Delete your personal data
• Export your data in a portable format
• Withdraw consent for data processing
• Object to certain types of data processing

To exercise these rights, please contact us at admin@veeboo.in.

9. Third-Party Integrations

Our service integrates with calendar platforms such as Google Calendar and Microsoft Outlook. When you connect these services, we access only the information necessary to provide our features. You can disconnect these integrations at any time through your account settings.

10. Children's Privacy

Our service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. Your continued use of the service after such changes constitutes acceptance of the updated policy.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at admin@veeboo.in.