Meetbook joins your Teams calls from your Outlook calendar and sends the notes, action items and transcript.
Three steps from your Outlook calendar to automatic meeting notes. Meeting not on your calendar? Record it with the Chrome extension in Teams on the web.
Sign in with Microsoft and connect Outlook or Microsoft 365. Meetbook finds every Teams link on it.
At start time a visible Meetbook participant asks to join from the lobby. Admit it like any guest.
A summary, action items with owners and the transcript, each point linked to its quote.
Send a notetaker to every Teams meeting on your calendar, or record from Chrome when you would rather not add a guest.
It joins from your Outlook Calendar under your name, so everyone in the call can see who is recording.
The Meetbook extension records Teams on the web. No bot joins the call.
Add to ChromeOne page per meeting: the summary, who owns what, the full transcript, and answers to anything you ask.
An overview, action items and outline. Open any point to play the quote it came from.
After each Teams call the summary and action items arrive by email, and in the Slack channel and Notion database you connect.
Slack
Notion
The talk at the table gets the same notes as the call, from the Android app.
Get it on Google PlayRecording people in the room? Ask before you hit record.
Teams' own AI notes come with a Microsoft licence and only cover scheduled meetings. Here is where each one takes notes.
| Meetbook | Copilot AI notes in Teams | |
|---|---|---|
| Licence you need | None. Free plan, 300 min a month | Microsoft 365 Copilot (Intelligent Recap: Teams Premium or Copilot) |
| Scheduled Teams meetings | ||
| Teams channel meetings | ||
| Instant meetings and Teams calls | Chrome extension, in Teams on the web | |
| Notes for Google Meet and Zoom calls too |
Ask Meet AI the question your role cares about, across every Teams call.
What does Acme need before they sign?
Their IT lead has to sign off on the security pack, and James wants the revised quote by Friday.
What did we promise Northwind at kickoff?
A rollout plan from Priya next week, and Chrome access for two more admins.
What did the candidate say about leading a team?
They managed four engineers and ran the hiring for two of them.
Who owns what from this week’s syncs?
You send the revised quote, Priya drafts the Northwind plan, Olivia approves the Globex discount.
Auto-join, privacy, pricing, Microsoft 365 — everything you need before you connect your Outlook calendar.
Connect your Outlook or Microsoft 365 calendar via OAuth. Meetbook auto-detects every Teams meeting link. At meeting time, an AI bot joins your Teams call, records audio, transcribes in real-time with speaker diarisation, and generates a structured summary with action items and key decisions. The automatic meeting notes are ready when the call ends.
Only with an extra Microsoft licence. Intelligent Recap needs Teams Premium or a Microsoft 365 Copilot licence, and Copilot's AI-generated notes need a Microsoft 365 Copilot licence and run only in scheduled meetings, not in channel meetings, instant meetings or Teams calls. Meetbook's AI note taker works on the free plan, with any Teams account.
Yes, the Free plan includes 300 minutes/month of AI recording for Teams calls — transcription, AI summaries, and Ask AI included. Solo ($13.99/mo) adds 900 minutes a month, 3-hour meetings, and unlimited meeting history. Business ($29.99 per seat/mo) adds 2,000 minutes per seat per month, 10 meetings at once, and video download.
Yes, a visible AI participant joins your Teams call. All attendees see it in the participant roster, named after you (e.g. "Sarah Chen’s Notetaker"), and it posts a recording notice in the meeting chat. The bot does not share video or its screen. You can remove it at any time. For no-bot recording, use the Meetbook Chrome Extension with Teams web app.
Yes. Live transcription streams during your Teams call so you can follow along in real time. After the meeting ends, the AI summary, action items, and full transcript are ready in Meetbook. You can also search across all past transcripts from your Meetbook dashboard.
Yes. Meetbook connects to Outlook Calendar to detect Teams meetings. Summaries can be sent by email, Slack, or Notion, and exported as PDF. Works with both personal Outlook.com and enterprise Microsoft 365 accounts.
Connecting your Outlook calendar uses the standard Microsoft sign-in (calendar and basic profile access), which most organisations let people approve themselves; if your IT admin has restricted user consent, they approve it once. The bot joins Teams meetings as a guest — no tenant-wide app installation required.
Microsoft's AI notes come with a licence: Intelligent Recap needs Teams Premium or Microsoft 365 Copilot, and Copilot's notes only run in scheduled meetings. Meetbook takes automatic meeting notes on the free plan (300 minutes a month), in scheduled and channel meetings, and in Google Meet and Zoom calls too. Every point in the notes links to the quote, speaker and timestamp it came from, and you can ask questions across all your past meetings or get a brief before a recurring one.
Yes. Meetbook detects Teams channel meetings from your Outlook calendar just like any other meeting. The bot joins the channel meeting as a guest participant. Channel meetings are supported across all plans.
Recordings and transcripts are stored encrypted in cloud storage. Accessible from your Meetbook dashboard. You control retention policies and can delete data permanently at any time. Enterprise plan includes dedicated infrastructure and data residency options.
Yes! As long as the Teams meeting appears on your Outlook calendar (or you have the meeting link), Meetbook can join and record it. You don't need organizer permissions or tenant admin rights. The bot joins as a guest participant.
