For HR Teams

Every HR conversation documented. Every commitment tracked.

HR teams handle some of the most consequential conversations in any organisation — hiring decisions, performance discussions, disciplinary meetings, and exit interviews. Meetbook ensures every word is captured, searchable, and ready when you need it.

The HR documentation problem

HR professionals sit in more structured conversations than almost anyone else in a company. Interviews, onboarding calls, check-ins, performance reviews, skip-level meetings, and exit interviews — each one generates information that should be recorded carefully, but almost never is.

Most HR teams rely on hastily written notes taken during the meeting itself, which means the person conducting the conversation cannot give it their full attention. Notes are incomplete, inconsistent, and often missing the exact phrases or commitments that matter most when a decision is later reviewed or challenged.

Meetbook solves this by joining your Google Meet or Microsoft Teams call as a silent AI participant, recording and transcribing the full conversation, and then generating a structured summary you can read in under two minutes. Your HR team can focus entirely on the person in front of them, knowing the record is being built automatically.

Structured, searchable interview records

Hiring decisions affect everyone in your company. Yet most organisations make them based on scattered interviewer feedback, Slack messages, and the memory of whoever happens to speak loudest in debrief. Meetbook gives every interview a full transcript and AI-generated summary that captures what the candidate actually said, not just the impression they left.

When your hiring panel reviews five candidates for the same role over two weeks, search lets them instantly revisit specific answers. Did the candidate talk about their experience managing distributed teams? Search the transcript. Did they mention a specific tool or methodology? It is in the record.

Consistent documentation across all interviews also supports fair and defensible hiring decisions. If a rejected candidate later questions the process, the full record is available to demonstrate that assessment was based on what was said, not subjective impression.

Performance reviews you can actually reference

Annual and quarterly performance reviews are only useful if what was agreed upon is tracked and revisited. In most companies, the goals set in a review in January are never looked at until the next annual cycle — because there is no easy way to find them.

When performance conversations happen over Google Meet or Teams, Meetbook creates a timestamped record of every commitment. The manager said they would provide budget for the training course. The employee agreed to lead the Q2 project. Both statements are in the summary, searchable forever.

HR teams can pull up previous review summaries when preparing for the next cycle, giving managers full context on what was discussed and promised before they enter the room. This transforms performance management from an annual anxiety event into a continuous, documented conversation.

Onboarding that scales without losing quality

Onboarding new employees involves an enormous amount of repeated knowledge transfer — explaining company culture, benefits, processes, tools, and expectations. When this happens over video calls, Meetbook captures every explanation so new joiners can revisit exactly what was said rather than emailing HR a week later to ask the same question again.

For HR teams running onboarding at scale, Meetbook recordings become a quality-control mechanism. You can review how different onboarding facilitators run sessions, identify where new hires consistently look confused based on the back-and-forth in transcripts, and standardise the process using evidence from real conversations.

Meetbook also posts onboarding session summaries directly to a designated Slack channel or Notion page, so the new hire's manager and their team know exactly what was covered without sitting in on every call.

Disciplinary and sensitive conversation records

Disciplinary meetings, performance improvement plans, grievance conversations, and sensitive HR discussions require accurate documentation. A poorly documented conversation can expose an organisation to legal and regulatory risk if the record does not accurately reflect what was said and agreed.

Meetbook creates a verbatim transcript of these conversations. Both parties know the meeting is being recorded — Meetbook appears as a participant in the call — which also tends to keep conversations more professional and constructive. The resulting transcript is available immediately after the meeting ends.

All recordings and transcripts are encrypted in transit and at rest. Access controls mean that sensitive HR conversations are available only to the people who need them, not to the whole organisation.

Exit interview insights at scale

Exit interviews are one of the richest sources of organisational intelligence available to HR, and one of the most underused. Most companies gather feedback in the moment but never systematically analyse it — because the notes sit in individual HR files, impossible to search across.

When exit interviews run via video call and are captured by Meetbook, you accumulate a searchable archive of departure reasons, team-specific feedback, manager-related themes, and process frustrations. Over a quarter, patterns emerge. You might discover that employees who left a specific team consistently mentioned the same friction point — something that would be invisible from one-off note review but obvious in aggregate.

HR teams can share anonymised exit interview summaries with leadership without revealing individual attributions, turning what is normally a data desert into an actionable signal for retention strategy.

Compliance, privacy, and data security

HR operates in a regulated environment. Employee data must be handled with care, conversations must be kept confidential, and in many jurisdictions there are legal requirements around how long records must be retained and who can access them.

Meetbook is designed with these constraints in mind. All meeting data is encrypted in transit using TLS and at rest using AES-256 encryption. Recordings are stored securely with access restricted by role, so an HR generalist cannot accidentally access a senior leadership conversation they were not part of.

Because Meetbook joins calls as a visible participant, employees always know that a recording is in progress — meeting informed consent requirements that apply in many regulatory contexts.

HR teams that use Meetbook spend less time on documentation and more time on people

The most effective HR professionals are the ones who are fully present in every conversation — not half-distracted by trying to type everything down at once. Meetbook gives you complete documentation without the overhead, so you can focus on what matters: the people across the table from you.